Title:  Office Manager

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.  

Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several 
premium stations, with three projects currently in delivery and two in development phase. 

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.  

We are looking for an Office Manager to join us. 

About the Role;

Manage the operations of the NWPA Albion office and ensure all project site offices have a suitably qualified office co-ordinator to ensure the smooth running of the office environment.

Responsibilities of the role include;

̵    Manage the day-to-day operations of the office. 
̵    Oversee and coordinate the effective day-to-day running of the reception and administration functions and provide support and training to the staff across the various projects.
̵    Recruit and induct office co-ordinators for project site offices and provide guidance and support as required.
̵    Establish, build and maintain relationships with the property managers (as appropriate), office suppliers, sub-contractors to ensure deliveries and works are scheduled and completed.
̵    Ensure all sub-contractors follow the appropriate processes and are inducted into the building.
̵    Manage the coordination of printers under master agreement, reconcile the monthly invoice and assist with new printer requests
̵    Manage and reconcile the petty cash float.
̵    Develop and implement office policies consistent across the program of works.
̵    Organise catering for Albion office events such as meetings, presentations and training 
̵    Manage mobilisation and demobilisation of site offices.
̵    Ensuring email distribution lists are updated in in line with employee mobilisation and demobilisation 
̵    Assist the EA to the AGM and Managers with tasks as required.

To be successful in this key role, you will have;

•    Certificate II, III, or IV in Business Administration
•    Demonstrated years’ experience in an office environment 
•    Experience providing support at a senior level
•    Basic knowledge of accounting, data and administrative management practices.
•    Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
•    Knowledge of administrative practices and procedures
•    Knowledge of document management procedures and processes 
•    A general understanding of the technology and systems associated with records management

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.