Title:  Document Controller

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives.

About The Project

John Holland, Stantec and KBR are partnering with Sydney Water in an Alliance to deliver the North-West Treatment Hub – a brownfield treatment program that will commence with a $500 million upgrade of Rouse Hill and Riverstone wastewater treatment facilities. The project will achieve circular economy outcomes, increasing recycled water production, improving the quality of wastewater byproducts for reuse, and leveraging innovative treatment technologies that reduce carbon footprint. Upgrades will support the treatment of a further 45 megalitres of wastewater each day, to cater for growing northwest communities. The Project will deliver a new state-of-the-art biosolids facility at Riverstone, with new technology to improve the quality of wastewater byproducts.
 

About The Role

The primary purpose of this role will be to manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.

Responsibilities will include but are not limited to:

• ­Maintain project-related document control register, database and hard copy filing system
• ­Ensure document submissions are in accordance and compliant with the project document formats and requirements
• ­Coordinate workflow reviews and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• ­Identify, record, and communicate issues with registered document.    ­    
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project par    
• Maintain storage and archiving of project and organisational records (electronic and hard copy).
• ­Coach other John Holland employees on the records management systems, procedures, and processes.
• ­Ensure the documents are managed in strict confidentiality.
• ­Perform all duties in accordance with John Holland policies, processes, systems, and procedures.

You Will Need:

• ­    Higher School Certificate (HSC) or equivalent experience in Business or Administration
• ­    Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines
• ­    Intermediate experience in document control.
• ­    Experience in document management systems
• ­    Advanced computer skills
• ­    Prioritisation skills
• ­    Records management 
• ­    Knowledge of project management systems and processes
• ­    Experience in project environment or equivalent industry
• ­    Aconex experience
   

We Offer

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.