Title:  Finance Administrator

About John Holland:

At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Belmont Desal project:

A 30 ML/d seawater desalination plant will be delivered at Belmont South NSW, to provide weather independent supply to the community in the lower Hunter region.

Seen as one of the largest capital projects in the water sector in Hunter region, the community is expecting a sustainable outcome for the nature of a seawater desalination plant. It is also the first project in Hunter Water pursuing an IS Rating, as part of its Carbon Neutral Strategy by 2035

About the role:

Join our team as a Finance Administrator and become an integral part of our project's success. Provide administrative and office support relating to records management, data entry, accounts/invoices, purchasing, procurement, reporting, communications and meeting / event logistics. 

The role will be a full-time site-based role located in Newcastle, NSW.

Responsibilities of the role include:

• Manage and maintain project records, ensuring that information is accurate, up-to-date and stored (e.g.: Vendor details, registers, subcontractor insurances).
• Process invoices; purchase requisitions; purchase orders; expense claims; corporate credit card and trade card reconciliations; maintain / order stationary; and process dockets / timesheets.
• Assist and Support Contract Administrators with preparation of Payment Schedules, PPW processing, and PCR processing for Subcontracts.
• Assist engineering staff with procurement and administration functions where required, including generation and issue of PCR purchase orders.
• Assist Project Accountant with relevant month end financial processes (e.g.: identification / preparation of accruals, preparation of journals, prepare / assemble audit documentation, reporting, etc.).
• Provide general administrative support to the Project Director, Commercial Manager, and broader project team when required.
• Provide general support to colleagues on John Holland systems and programs.
• Provide coverage for other Project Administration staff absences when required.
• Manage Belmont Desal project email inbox to ensure invoices, claims etc. are allocated and processed.
• Track and analyse purchasing / invoicing status and close out completed purchase orders.
• Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures.

To be successful in this role you must have:

• High School Certificate or equivalent experience in administration
• Certificate II, III, IV in Business Administration or equivalent qualifications
• 3-5 years’ experience in an office environment
• Intermediate to advanced computer literacy skills
• Financial processing / financial systems
• Administrative practices and procedures
• Records management
• Experience working in an administrative role within a project environment or equivalent industry

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

•  Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.