Title:  Personal Assistant

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. 
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We have an exciting job share opportunity for an experienced Personal Assistant for 3 days per week on Monday, Tuesday and Friday. In this role you will provide administrative support, including managing the day-to-day activities of the SLT team directly reporting to the CPO (GMs), inclusive of diary management/scheduling, communications, reporting, records management, accounts/invoices and travelling & logistics.  

Responsibilities will include but not limited to:

• Manage the day-to-day activities of General Managers and provide ad hoc support to their teams
• Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
• Monitor and respond to communications on behalf of the Manager when requested.
• Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports.
• Manage expenses, invoices, and purchase requisitions in line with company processes.
• Coordinate all aspects of internal and external meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders and events aligned to budget.
• Coordinate travel and accommodation arrangements.
• Provide accurate information and customer service to external vendors.  
• dentify opportunities to streamline processes and improve ways of working.
• Support onboarding activities, team updates, and internal communications.
• Handle sensitive employee and business information with a high level of discretion. 

About You:

To be successful in this role, it is preferred that you can demonstrate the following

• Significant experience as a Personal Assistant or similar role at a senior level.
• Ability to support multiple leaders simultaneously, prioritising competing demands.
• Proactive, adaptable, and solutions-focused approach.
• Ability to work collaboratively and build strong relationships across teams.
• Advanced knowledge of Microsoft Office – Word, Excel, Power Point, Outlook and working knowledge of Copilot and SharePoint.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. 
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.