Title:  Project Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

Our WA Rail Signalling and Communications team works across a diverse mix of projects, with multiple work fronts running concurrently throughout the Pilbara. While the work is project-based, there’s strong continuity - a steady flow of minor works is underpinned by larger, ongoing project commitments. You’ll move from project to project, gaining exposure to a wide range of signalling and communications scopes, while remaining part of a stable and experienced team that’s actively delivering across the Pilbara.

As Project Administrator, you’ll support the site leadership team by keeping operations running smoothly - managing documentation, coordinating logistics, and undertaking day to day administrative tasks. This position is offered on a 2/1 roster from Perth and is a great opportunity to contribute to meaningful rail work in a fast-paced, supportive environment.

About the Role

• Maintain project filing and database systems, storing information accurately and securely
• Ensure expenses and invoices are processed and are in line with contractual obligations
• Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
• Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required, as well as other ad hoc duties.
• Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
• Maintain project office workspace, office supplies and equipment
• Assist the day-to-day operations of the office

About You

You have previous experience in an administrative position supporting project delivery within the Construction or Engineering industry. You’ve worked in a FIFO capacity before and understand the rhythm and demands of site-based project environments.

You’re someone who knows how to keep things organised and ticking along. Confident with document control and admin systems, you’re great at juggling competing priorities without dropping the ball. You communicate clearly, work well with different personalities, and take pride in being the go-to person who helps the team stay on track.

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.